How To Take Backup Of Outlook Mails?

I faced small issues in taking backup of Microsoft Outlook emails. Here I would like to explain step by step procedure for taking backup of Microsoft Outlook email folders like Inbox, Sent Items, Drafts, Deleted Items, Archive, Outbox, Junk folder, RSS feeds and more. This article ‘How to take backup of outlook mails’ is applicable for MS office 2007, 2008, 2010 and 2013.

How To Backup Outlook Emails:

  1. First Step is “Open Outlook”.
  2. From the menu select File and click on it.

Microsoft Outlook Backup Procedure Select file

  1. Now select Open & Export option then click on “Import/Export” as per below figure.

Import and export in microsoft outlook

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  1. Here click on highlighted the Export to a file option, then click on Next.

Export to a file in outlook mail

  1. Highlight the Outlook Data File (.pst) option. Click on Next.

How to take backup of outlook mails

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  1. Highlight the Email Address (root). Click on ‘Next’ option and also make sure that the Include subfolders box is checked.

How to take backup of outlook emails

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  1. Click on Browse button as per below figure.

Export Outlook Data file in backup of emails

  1. Select the location where you want to save your PST file. Below is the example screenshot, I have saved it on documents folder with name “Username_Date”. Then click on OK button.

Export Outlook Email Backup Data

  1. Then after click on Finish button.

Export Outlook Email Backup Data File

  1. You will be prompted to set the password, you can just click on OK or else you can set password for the backup file.

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  1. Once click on “Ok” button then export will be started in couple of seconds. May be you can’t see the below screenshot if your outlook email data is less.

How to export outlook email backup data

How To Take BackUp the old existing Archive Files

  1. Open Microsoft Outlook.
  2. From the menu select File.

Microsoft Outlook Backup Procedure Select file


  1. Then Select info à Click on Account Settings and again click on Account Settings.

Account Settings in microsoft outlook emails

  1. Select Data Files à Click on the archive file and then click on Open File Location.

How to take backup of outlook archive files


  1. Copy the Archive file/files and save them on a known and secure location.

Archive files in Microsoft Outlook email

How to take backup of archive files in outlook emails

Till now I explained about ‘How to take backup of outlook mails’ and Archive folders with step by step procedure. If you like this article then please share your comments in the comment section.

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Hi, I’m Prabhakar. I am a fan of technology, education, and entrepreneurship. I’m also interested in reading and digital marketing. I have 5+ years of experience in digital marketing.

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  1. It’s truly a nice and helpful piece of information. I am glad that you shared this helpful info with us. Please keep us up to date like this. Thanks for sharing.

  2. What’s Going down i’m new to this, I stumbled upon this I’ve found It positively useful and it has helped me out loads. I am hoping to contribute & help different users like its helped me. Great job.

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